By-Laws

RULES OF THE EIGHTH CONGRESSIONAL DISTRICT REPUBLICAN PARTY

ARTICLE I ORGANIZATION

The Eighth Congressional District Republican Party,” hereinafter referred to as the “fDistrict” represents the Republican Party in the Eighth Congressional District of the State of Georgia.

ARTICLE II OFFICERS

 

Section A. The District officers shall be a Chairman, First Vice Chairman, Second Vice Chairman, Third

Vice Chairman, Secretary, Treasurer, and Immediate Past-Chairman.

Section B. The officers of the District shall have such power and duties as are specified in an instrument separately adopted by the District Executive Committee. Said instrument shall require a majority vote of members voting at any legally constituted meeting of the District Executive Committee for adoption or amendment. Advanced publication of proposed amendments to said instrument shall not be required.

Section C. The above officers shall be elected at the biennial District Convention and shall hold office for two years or until their successors are elected and qualified. Offices vacated for more than 90 days prior to any Eighth District Convention shall be filled by the District Committee. Such an election shall be announced not less than ten calendar days prior to the District Committee meeting at which the election will take place. Offices vacated less than 91 Days prior to a convention shall be filled at the convention.

ARTICLE III DISTRICT COMMITTEE

Section A. There shall be a District Committee, which shall have the power to act in all respects for and on behalf of the District between the conventions of the District.

Section B. The District Committee shall be composed of the District officers, voting members of the State Committee who reside within the district, Republican elected officials who reside within or represent the district, elected officials who were elected in a non-partisan election and who are publicly declared Republican and who reside within or represent the District, and County Republican Party Chairmen. Elected officials shall be non-voting members. If the county is split among multiple Congressional Districts and the County Chair does not reside within the District, then the legally constituted County Republican Party may elect or appoint, at the discretion of the county party, a member from this district to represent the county on the District Committee as a voting member. The chairman may appoint a General Counsel and a Parliamentarian who shall serve, if so appointed, as nonvoting members of the District Committee.

Section C. Meetings of the District Committee shall be held upon call of the Chairman, a majority of the members of the District Executive Committee, or one-third of the members of the District Committee. Written or email notice shall be mailed to all members of the District Committee no later than ten

calendar days in advance thereof. All meetings of the District Committee shall be held whenever is practical in a public place suitable for such meeting and shall be open to the public or may be held by conference call upon agreement of a majority of the executive committee. Due to the geographic dispersion of the district any meeting may be broadcast through video or audio means so members may participate from remote locations. District Committee meetings may be closed to the public by majority vote of the District Committee. Votes to close the meeting may occur during the incident meeting, in advance at any district meeting, or by individual Committee member query by the Chairman or by the Chairman’s duly appointed representative. Proxy votes shall be considered in determining a majority for the purpose of closing a meeting to the public.

Section D. A quorum shall consist of thirty-three percent (33%) of voting members.

Section E. Proxies may be used to represent members of the District Committee in official matters when held by another member. No member shall vote more than five proxies. The District Chairman shall not vote any proxies. Note: A sample proxy is annexed to these rules.

ARTICLE IV DISTRICT EXECUTIVE COMMITIEE

Section A. There shall be a District Executive Committee, which shall have the power between District Committee meetings to act for an on behalf of the District Committee solely for the purpose of carrying out policy established by the District Committee.

Section B. The District Executive Committee shall be composed of the officers of the District and voting members of the State Committee who reside within the district. If appointed by the Chairman, the General Counsel and Parliamentarian shall serve as non-voting members.

Section C. Meetings of the District Executive Committee shall be held upon the call of the District Chairman or a majority of the members of the District Executive Committee, and shall meet at least quarterly.

Section D. The authority to expend unbudgeted funds totaling $200.00 or more for any single purpose shall be reserved solely to the District Executive Committee.

Section E. A quorum shall consist of a majority of voting members of the District Executive Committee.

Section F. Proxies may be used to represent members of the District Executive Committee in official matters when held by another member. No member shall vote more than five proxies. The District Chairman shall not vote any proxies. Note: A sample proxy is amended to these rules.

ARTICLE V CONVENTIONS AND MEETINGS

 

Section A. The current edition of Robert’s Rules of Order Newly Revised shall govern conventions and other meetings of the District insofar as they are applicable and not inconsistent with the Rules of the District or of the Georgia Republican Party or of the Republican National Committee.

Section B. The District shall meet in convention biennially for the purpose of electing officers, adopting rules, adopting a platform, adopting resolutions, electing delegates to other conventions, other activities as may be appropriate, and conducting other business at the discretion of the convention. Additional conventions shall be called for purpose of electing delegates and conducting appropriate business in those years in which the Georgia Republican Party shall have called a convention. Delegates to district conventions and delegates to other conventions representing the District shall be selected in the following manner:

  1. Officers: The Nominating Committee shall be charged with making a single nomination for each post to be elected and shall present a slate to the convention. Opportunity shall be extended for nominations to be made from the floor for each post to be elected. Any voting delegate may place a name into nomination from the floor for a particular post. If seconded then the person nominated shall be included as a nominee. A name can be placed in nomination from the floor for only one post. All nominations from the floor shall be made before any post is voted upon.

 

a. Contested Post: Each contested post will have an individual election. The candidate receiving fifty percent (50%) plus one of the delegate votes cast shall win the post. In the event that no candidate achieves such a majority, the vote count will be announced, opportunity will be given candidates to drop out, and a second vote shall be taken. In the event that no candidate achieves such a majority after the second vote, the candidate receiving the fewest votes shall be dropped from the nominees and a new vote shall be taken with the process repeated until a candidate receives the required majority. Each candidate for a contested post shall have an opportunity to address the convention for no more than two minutes except for the office of Chairman, for which four minutes will be allotted. Each candidate may have up to two seconding speakers who will be limited to two minutes each.

b. Non-contested Posts: Non-contested posts shall be voted on by the convention as a slate.

 

2. State Committee Members: The Nominating Committee shall be charged with making a single nomination for a slate of state committee members consisting of the number of members authorized in the Eighth District by State Rules. Voting delegates at the District Convention may place one or more slates of state committee members in nomination from the floor. If seconded the slate or slates from the floor will be voted upon with the slate proposed by the nominating committee.

a. Contested Election: Each contested slate will have an individual election as between the opposing slates. The slate receiving fifty percent (50%) plus one of the delegate votes cast shall win the election. In the event that no slate achieves such a majority, the vote count will be announced and the slate receiving the fewest votes shall be

dropped from the nominees and a new vote shall be taken with the process repeated from the nominees and a new vote shall be taken with the process repeated until a single slate receives the required majority. One proponent of each slate shall be allowed to address the convention for no more than five minutes.

3. Delegates and Alternates to the Republican National Convention: The election of delegates and alternates to the National Convention by an Eighth District Convention shall be conducted in the same manner as the election of State Committee members.

Rules governing all District conventions shall be made available in writing to any interested party not later than ten calendar days prior to call to order.

ARTICLE VI COMMITTIES

Section A. The Chairman may appoint the following standing committees: Rules, Research and Issues,

Candidate Recruitment and Election, Finance and Budget, Publicity, Ethics, Program, Political Education.

Section B. The Finance and Budget Committee annually shall prepare a budget for the District and shall present said budget for committee consideration and approval at the regularly scheduled District Committee meeting held in the second calendar quarter.

Section C. The Chairman shall appoint an audit committee not later than the regularly scheduled District Committee meeting. The Audit committee shall review the financial records of the District for the fiscal year ending and shall submit an uncertified report to the District Committee at the first meeting of the District Committee following the close of the fiscal year.

ARTICLE VII AMENDMENT

These Rules may be amended by a majority vote of the biennial district convention or by a two-thirds vote of those present at a legally constituted meeting of the District Committee, provided that notice by which the meeting is called shall have contained in writing the full text of the proposed amendment or that the text of such an amendment shall have been proposed at a previous District Committee meeting and shall have been recorded in full in the minutes of said meeting, and providing that such amendment is not in contravention with the rules of the Georgia Republican Party or the Republican National Committee, and further providing that such amendment shall not be inconsistent with the laws of the United States, the laws of the State of Georgia, or any applicable local laws. Any revision of any proposed amendments that occurs as the result of the process of deliberation shall not require additional publication for the purposes of continued consideration insofar as the revision does not substantially alter the intent or the of the amendment. Amendments to an amendment or attachments (‘riders”) to an amendment that are not material to the subject matter of the originally proposed amendment or which substantially alter the intent or effect of the originally proposed amendment shall not be permitted as a part of the amendment.

ARTICLE VIII EFFECTIVE DATE OF THESE RULES

These Rules and any amendments thereto, shall become effective immediately upon their adoption.

Submitted by the Rules Committee, 2013 District Convention for the Eighth Congressional District Republican Party held at Warner Robins, Georgia.  Adopted by a majority vote in the District Convention on the 20th day of April, 2013.

Respectfully submitted,

I

Erika S. Johnson Convention Secretary

Convention Chairman